Intelligent and customizable school management, student information and planning system for Universities, Colleges, Post Graduate and Technical Vocational
Intelligent and customizable school management, student information and planning system for Universities, Colleges, Post Graduate and Technical Vocational
Intelligent and customizable school management, student information and planning system for Universities, Colleges, Post Graduate and Technical Vocational
Intelligent and customizable school management, student information and planning system for Universities, Colleges, Post Graduate and Technical Vocational
Intelligent and customizable school management, student information and planning system for Universities, Colleges, Post Graduate and Technical Vocational
Intelligent and customizable school management, student information and planning system for Universities, Colleges, Post Graduate and Technical Vocational
CASE STUDY | ABADA COLLEGE
Manual No More:
How Edusuite Modernized Abada College’s Operations
A conversation with Mr. Willy Mendoza, IT Consultant for Abada College, on how Edusuite is transforming operations, embracing automation and innovation, and helping Abada College stay future-ready and competitive alongside larger schools.
About Abada College
Established in 1950, Abada College is one of the oldest and most respected institutions in Oriental Mindoro, dedicated to academic excellence and community service through its ACES vision—Awareness, Competence, Excellence, and Service. Abada College is dedicated to providing quality education and meaningful community service to empower generations of learners.
However, despite its rich legacy, the school relied on manual processes for decades, leading to slow communication, delays, and occasional errors. This lack of automation caused operational inefficiencies, making it difficult to keep pace with the evolving demands of modern academic administration.
“As one of the longest-standing institutions here in Oriental Mindoro, we’ve earned the title ‘The Brightest Jewel of the Mindoros.’ For nearly 75 years, we have remained committed to providing quality education to our students.”
Willy Mendoza, IT Consultant for Abada College
The Challenge: Enrollment Bottlenecks and Communication Gaps
The enrollment process at Abada College was lengthy and inefficient, taking 3-4 hours for regular students and up to a full day for irregular students who required additional steps for incomplete grades or payments. Students had to visit multiple departments, leading to long queues and delays, causing frustration and placing a heavy burden on administrative staff managing high volumes of paperwork.
Moreover, communication between departments depended on manual processes, requiring physical visits to verify payments, grades, and subject loads. This slow, paper-based system often caused delays, misunderstandings, and inefficiencies, making it challenging to maintain accurate records and seamless coordination. Even minor errors could escalate into larger problems, further disrupting operations and adding unnecessary stress for both staff and students.
“Manual enrollment really takes a lot of time and effort. We still ask students to come to school just to enroll, so the whole process ends up being quite long and sometimes even delays the start of the school year. For the students, it means lining up for hours—sometimes half a day or the whole day—because they have to go through so many steps like advising, checking grades, evaluation, assessment, and payment.”
Willy Mendoza, IT Consultant for Abada College
The Edusuite Advantage: Abada College’s Smart Transformation
To streamline processes and overcome operational inefficiencies, Abada College made the decision to adopt new technology and embrace innovations with the help of Edusuite. Automation focused on Accounting and Assessment to eliminate errors in financial computations. This strategic approach laid the groundwork for a more efficient and reliable academic management system.
Online Enrollment
By digitizing the entire enrollment process, Abada College eliminated long lines, cut down on paperwork, and empowered students to enroll anytime, anywhere—at their convenience. This transformation not only saved valuable time for both students and staff but also delivered a smoother, faster, and more efficient enrollment experience every term.
Finance System
Abada College boosted accuracy, transparency, and efficiency by upgrading its manual finance processes to a smart, digital system. This shift eliminated errors and repetitive tasks, streamlined fee assessments, automated invoicing, and enabled real-time payment tracking—raising productivity and delivering a smoother financial experience for both students and staff.
Clearance Manager and Hold Orders
Abada College was able to manage clearance requirements and place and lift holds efficiently ensuring that students met all requirements before enrollment or graduation. This streamlined coordination, saved staff time, and minimized disputes, resulting in a faster and fairer process for everyone.
Dedicated Student Portal
With a dedicated student portal in place, students no longer need to go from one office to another to verify their status with staff or faculty. Everything they need is now at their fingertips: they can easily check their updated grades and academic standing, enlist in courses, settle payments, and access all essential enrollment information—quickly and conveniently, anytime and anywhere.
“What I really appreciate is the real-time aspect. For example, when you make a payment, the system updates your record instantly. When grades are entered, you can immediately see them. You always know if your grades, payments, and clearances are all in order—everything is updated in real time, and that speed makes a big difference.”
Willy Mendoza, IT Consultant for Abada College
The Results: Convenience and Efficiency Redefined
The implementation of Edusuite has been a game-changer for Abada College, revolutionizing its enrollment and administrative processes. What used to take 3 to 4 hours now takes just about an hour for regular students, and even irregular students experience far fewer delays and bottlenecks. Automated payment processing and real-time subject load verification have eliminated redundant steps and manual cross-checking, allowing staff to focus on higher-value tasks. Workflows are smoother, transactions are faster, and overall efficiency and productivity have significantly improved—delivering a better experience for both students and administrators alike.
Before Edusuite, students had to spend an entire day on campus—lining up, visiting multiple offices, and paying extra for transportation—just to confirm their status and complete enrollment. With Edusuite in place, they can now do all of this from the comfort of their own homes, saving time, effort, and money. For Abada College, giving students this level of convenience is already a meaningful victory.
Change Today, Growth Tomorrow
Change is never easy. For Abada College, this transition required planning, patience, and adaptability—but the results speak for themselves: greater efficiency, real-time information, and a smoother experience for students and staff.
By modernizing with Edusuite, Abada College has proven that embracing change today is an investment in tomorrow. Preparing for the future starts with the courage to evolve—and Abada College is now well-prepared for what comes next.
"There is a strong sense of pride within the Abada College community with the introduction of Edusuite. It marks our progress and reinforces our commitment to staying at the forefront of cutting-edge technology, ensuring we are always in sync with the latest educational tools."
Willy Mendoza, IT Consultant for Abada College
