Intelligent and customizable school management, student information and planning system for Universities, Colleges, Post Graduate and Technical Vocational
Intelligent and customizable school management, student information and planning system for Universities, Colleges, Post Graduate and Technical Vocational
Intelligent and customizable school management, student information and planning system for Universities, Colleges, Post Graduate and Technical Vocational
Intelligent and customizable school management, student information and planning system for Universities, Colleges, Post Graduate and Technical Vocational
Intelligent and customizable school management, student information and planning system for Universities, Colleges, Post Graduate and Technical Vocational
Intelligent and customizable school management, student information and planning system for Universities, Colleges, Post Graduate and Technical Vocational
CASE STUDY | KING'S COLLEGE OF THE PHILIPPINES (KCP)
From Building Systems, to Building Leaders
By partnering with Edusuite, King's College of the Philippines (KCP) moved beyond the immense challenge of building and maintaining an in-house system. This strategic shift didn't just streamline core operations – Registration, Finance, and Scheduling – it enabled KCP to build a truly modern educational environment by redirecting its focus from software development back to its fundamental mission: academic excellence.
About King’s College of the Philippines (KCP)
King’s College of the Philippines (KCP) is a mission-academic institution under the Northern Luzon Presbyterian Church. Founded in 2003 in La Trinidad, Benguet, KCP serves a growing student body of over 4,000 students and is committed to nurturing their academic growth, responsibility, and service to others, staying true to its mission of faith and education.
To get an inside look at this transformation, we spoke with Mr. Ginard S. Guaki, the CIT Dean and Director of Technology Innovations and Resources at King's College of the Philippines. As the project owner for the Edusuite implementation, he has guided the partnership from the very beginning, offering a unique perspective on the college's journey.
The Challenge: The Strain of Acting Like a Software Company
As King's College of the Philippines expanded, it recognized that the very systems that supported its early success were becoming a bottleneck. The college was dedicating significant resources to managing separate tools – including Microsoft Access databases, a web-based system, and manual Excel spreadsheets. This created data silos and diverted valuable focus away from core academic priorities. "Every time you gather the data, you need to countercheck with somebody else," Mr. Guaki recalled.
The disconnect caused significant bottlenecks, from financial records not matching student payments to inaccurate subject lists during enrollment. The situation intensified when the school managed its previous software in-house. "The in-house developer was the technical support as well," Mr. Guaki explained, creating an unsustainable process where a single person was responsible for both development and support.
It was a tipping point born of success. The administration recognized that the time, energy, and resources spent trying to build and maintain systems were detracting from their true purpose. Mr. Guaki saw the fundamental disconnect clearly.
"I kept saying that we are not a [software] development company. We are an academic institution. We need to focus on being an academic institution."
Mr. Ginard S. Guaki, CIT Dean and Director of Technology Innovations and Resources
The Edusuite Advantage: Highlights
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Cut Enrollment Steps by Over 50%:
Streamlined a cumbersome 8-10 step manual process to as few as five steps, eliminating long queues and student frustration.
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Integrated Core Operations:
Seamlessly unified the "big three" – Registration, Finance, and Scheduling – into a single source of truth, eliminating data silos and errors.
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Realigned Focus to Educational Mission:
Freed the institution from the burden of in-house software development, allowing resources to be reinvested in academic and student-centric initiatives.
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Created a Scalable Model for Growth:
Established a stable and replicable operational foundation, giving KCP the confidence to expand and implement the system across multiple campuses.
Download the PDF to read the full client case study.
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A Partnership for the Future
After more than six years, the relationship between KCP and Edusuite remains a true partnership built on trust. For KCP, Edusuite is more than a software provider; it is an operational partner that understands the unique challenges of an academic institution.
By entrusting its systems management to Edusuite, King's College of the Philippines is no longer just solving IT problems – it is building the future of its institution, free to focus on its ultimate goal: preparing students to become the leaders of tomorrow.
“We are getting the most out of it from Edusuite in terms of helping our operations be more efficient...
We trust the services coming from Edusuite.”
Mr. Ginard S. Guaki, CIT Dean and Director of Technology Innovations and Resources
